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GOVERNANCE & DATA PRIVACY

Privacy Policy & Candidate Data Protection

Effective Date: October 2026 • Compliant with international recruitment ethics, EU GDPR standards, and applicable African & European data protection regulations.

01. Commitment to Ethical Data Management

Workforce Partner Solutions ("WPS", "we", "us", or "our") operates as a legal, transparent placement agency connecting skilled candidates (including commercial truck drivers, logistics handlers, and industrial technicians) with licensed employers and sponsors across Europe.

Because our services involve handling highly personal candidate documents (Curriculum Vitae, identification records, driver licenses, and professional certifications), protecting your privacy and treating your data with strict confidentiality is central to everything we do.

Strict Anti-Commercialization Rule: We never sell, rent, or lease your personal information, contact numbers, or CVs to commercial data brokers or unrelated third parties.

02. Information We Collect

To evaluate qualifications and facilitate lawful work placements, we collect the following categories of information:

  • Identity & Contact Details: Full legal name, email address, phone/WhatsApp number, country of residence, and nationality.
  • Curriculum Vitae (CV) & Work History: Employment records, educational background, technical references, and professional skills.
  • Licensing & Qualifications (Where Applicable): Driver license categories (e.g. Code 14 / CE), Driver CPC / Code 95 details, ADR certificates, or trade qualifications.
  • Application Metadata: Date/time of submission and user preferences regarding destination countries (e.g. Poland, Germany, Netherlands).

03. Lawful Basis & Purpose of Processing

We process your data strictly under recognized lawful bases:

  • Consent: When you voluntarily submit your CV, message, or contact inquiry via our web forms.
  • Legitimate Interests & Contractual Steps: Reviewing candidate profiles against real employer job specifications, verifying credential authenticity, and preparing documents required for European work permit petitions.
  • Legal Compliance: Adhering to immigration guidelines, labor mobility regulations, and anti-trafficking standards.

04. How & With Whom We Share Data

Your data is processed confidentially and shared only under structured conditions:

  • Vetted Partner Employers: Your professional profile and qualifications are shared exclusively with legitimate European transport, logistics, or industrial employers offering verified employment vacancies.
  • Legal & Visa Facilitators: When moving forward with a placement, documentation is shared with accredited immigration attorneys and visa processing authorities for official work permits.
  • Technical Service Providers: Secure hosting and transmission infrastructure that adhere to strict data security standards.

05. International Data Transfers

Because WPS connects African applicants with European employers, personal data will be transferred across international borders (specifically to countries within the European Economic Area / EU). All transfers are conducted under recognized safeguards ensuring your personal rights remain protected according to EU General Data Protection Regulation (GDPR) standards.

06. Data Retention & Security

We employ administrative, technical, and physical security measures designed to safeguard your documents against unauthorized access, loss, alteration, or disclosure. Candidate files are retained for active recruitment cycles or as required by labor law regulations, after which they are securely archived or permanently deleted.

07. Your Rights

As a candidate or visitor, you retain full rights regarding your personal information:

  • Right of Access: Request a copy of the personal records we hold about you.
  • Right to Rectification: Update or correct outdated resume details, contact numbers, or qualification documents.
  • Right to Erasure ("Right to be Forgotten"): Request that your CV and records be permanently removed from our active candidate database at any time.
  • Right to Withdraw Consent: You may withdraw your consent for candidate representation at any stage without prejudice.

08. Contact Our Privacy Officer

If you have questions regarding this Privacy Policy, wish to exercise your data rights, or want to request the removal of your records, please contact our administrative team directly: